Contents1 Quick reference to some common shortcut keys 2 Function keys 2.1 Function key 2.2 SHIFT+Function key 2.3 CONTROL+Function key 2.4 CONTROL+SHIFT+Function key 2.5 ALT+Function key 2.6 ALT+SHIFT+Function key 2.7 CONTROL+ALT+Function key 3 Keys for formatting characters and paragraphs 3.1 Change or resize the font 3.2 Apply character formats 3.3 View and copy text formats 3.4 Set line spacing 3.5 Align paragraphs 3.6 Apply paragraph styles 4 Keys for editing and moving text and graphics 4.1 Delete text and graphics 4.2 Copy and move text and graphics 4.3 Insert special characters 5 Select text and graphics 5.1 Select text 5.2 Select text and graphics in a table 5.3 Extend a selection 6 Move the insertion point 6.1 Move around in a table 7 Insert paragraphs and tab characters in a table 8 Keys for working with documents 8.1 Create, view, and save documents 8.2 Find, replace, and browse through text 8.3 Undo and redo actions 8.4 Switch to another view 9 Keys for reviewing documents 10 Keys for working with references, footnotes, and endnotes 11 Keys for working with a document outline (in outline view only) 12 Keys for performing a mail merge 13 Keys for working with Web pages 14 Keys for using the Office Assistant 15 Keys for windows and dialog boxes 15.1 Move in or among document and program windows 15.2 Move around in a dialog box 15.3 Move around or select text in a text box 16 Keys for working with the Open and Save As dialog boxes 17 Keys for toolbars 18 Keys for sending e-mail1 Quick reference to some common shortcut keysCreate a non-breaking space: CONTROL+SHIFT+SPACEBAR Show
Create a non-breaking hyphen: CONTROL+HYPHEN Make letters bold: CONTROL+B Make letters italic: CONTROL+I Make letters underline: CONTROL+U Decrease font size: CONTROL+SHIFT+< Increase font size: CONTROL+SHIFT+> Remove paragraph formatting: CONTROL+Q Remove character formatting: CONTROL+SPACEBAR Copy the selected text or object: CONTROL+C Cut the selected text or object: CONTROL+X Paste text or an object: CONTROL+V Undo the last action: CONTROL+Z Redo the last action: CONTROL+Y
2 Function keys
2.1 Function keyGet online Help or the Office Assistant: F1 Move text or graphics: F2 Insert an AutoText entry (after Word displays the entry): F3 Repeat the last action: F4 Choose the Go To command (Edit menu): F5 Go to next pane or frame: F6 Choose the Spelling command (Tools menu): F7 Extend a selection: F8 Update selected fields: F9 Activate the menu bar: F10 Go to the next field: F11 Choose the Save As command (File menu): F12
2.2 SHIFT+Function keyStart context-sensitive Help or reveal formatting: SHIFT+F1 Copy text: SHIFT+F2 Change the case of letters: SHIFT+F3 Repeat a Find or Go To action: SHIFT+F4 Move to a previous revision: SHIFT+F5 Go to the previous pane or frame: SHIFT+F6 Choose the Thesaurus command (Tools menu, Language submenu): SHIFT+F7 Shrink a selection: SHIFT+F8 Switch between a field code and its result: SHIFT+F9 Display a shortcut menu: SHIFT+F10 Go to the previous field: SHIFT+F11 Choose the Save command (File menu): SHIFT+F12
2.3 CONTROL+Function keyChoose the Print Preview command (File menu): CONTROL+F2 Cut to the Spike: CONTROL+F3 Close the window: CONTROL+F4 Restore the document window size: CONTROL+F5 Go to the next window: CONTROL+F6 Choose the Move command (Control menu): CONTROL+F7 Choose the Size command (document Control menu): CONTROL+F8 Insert an empty field: CONTROL+F9 Maximize the document window: CONTROL+F10 Lock a field: CONTROL+F11 Choose the Open command (File menu): CONTROL+F12
2.4 CONTROL+SHIFT+Function keyInsert the contents of the Spike: CONTROL+SHIFT+F3 Edit a bookmark: CONTROL+SHIFT+F5 Go to the previous window: CONTROL+SHIFT+F6 Update linked information in a Word source document: CONTROL+SHIFT+F7 Extend a selection or block (then press an arrow key): CONTROL+SHIFT+F8 Unlink a field: CONTROL+SHIFT+F9 Activate the ruler: CONTROL+SHIFT+F10 Unlock a field: CONTROL+SHIFT+F11 Choose the Print command (File menu): CONTROL+SHIFT+F12
2.5 ALT+Function keyGo to the next field: ALT+F1 Create an AutoText entry: ALT+F3 Quit Word: ALT+F4 Restore the program window size: ALT+F5 Find the next misspelling or grammatical error: ALT+F7 Run a macro: ALT+F8 Switch between all field codes and their results: ALT+F9 Maximize the program window: ALT+F10 Display Microsoft Visual Basic code: ALT+F11
2.6 ALT+SHIFT+Function keyGo to the previous field: ALT+SHIFT+F1 Choose the Save command (File menu): ALT+SHIFT+F2 Run GOTO Button or MACRO Button from the field that displays the field results: ALT+SHIFT+F9 Display Microsoft Visual Studio code: ALT+SHIFT+F11
2.7 CONTROL+ALT+Function keyDisplay Microsoft System Information: CONTROL+ALT+F1 Open command (File menu): CONTROL+ALT+F2
3 Keys for formatting characters and paragraphs
3.1 Change or resize the fontChange the font: CONTROL+SHIFT+F Change the font size: CONTROL+SHIFT+P Increase the font size: CONTROL+SHIFT+> Decrease the font size: CONTROL+SHIFT+< Increase the font size by 1 point: CONTROL+] Decrease the font size by 1 point: CONTROL+[
3.2 Apply character formatsChange the formatting of characters (Font command, Format menu): CONTROL+D Change the case of letters: SHIFT+F3 Format letters as all capitals: CONTROL+SHIFT+A Apply bold formatting: CONTROL+B Apply an underline: CONTROL+U Underline words but not spaces: CONTROL+SHIFT+W Double-underline text: CONTROL+SHIFT+D Apply hidden text formatting: CONTROL+SHIFT+H Apply italic formatting: CONTROL+I Format letters as small capitals: CONTROL+SHIFT+K Apply subscript formatting (automatic spacing): CONTROL+EQUAL SIGN Apply superscript formatting (automatic spacing): CONTROL+SHIFT+PLUS SIGN Remove manual character formatting: CONTROL+SPACEBAR Change the selection to the Symbol font: CONTROL+SHIFT+Q
3.3 View and copy text formatsDisplay nonprinting characters: CONTROL+SHIFT+* (asterisk) Review text formatting: SHIFT+F1 (then click the text whose formatting you want to review) Copy formats: CONTROL+SHIFT+C Paste formats: CONTROL+SHIFT+V
3.4 Set line spacingSingle-space lines: CONTROL+1 Double-space lines: CONTROL+2 Set 1.5-line spacing: CONTROL+5 Add or remove one line space preceding a paragraph: CONTROL+0 (zero)
3.5 Align paragraphsCenter a paragraph: CONTROL+E Justify a paragraph: CONTROL+J Left align a paragraph: CONTROL+L Right align a paragraph: CONTROL+R Indent a paragraph from the left: CONTROL+M Remove a paragraph indent from the left: CONTROL+SHIFT+M Create a hanging indent: CONTROL+T Reduce a hanging indent: CONTROL+SHIFT+T Remove paragraph formatting: CONTROL+Q
3.6 Apply paragraph stylesApply a style: CONTROL+SHIFT+S Start AutoFormat: ALT+CONTROL+K Apply the Normal style: CONTROL+SHIFT+N Apply the Heading 1 style: ALT+CONTROL+1 Apply the Heading 2 style: ALT+CONTROL+2 Apply the Heading 3 style: ALT+CONTROL+3 Apply the List style: CONTROL+SHIFT+L
4 Keys for editing and moving text and graphics
4.1 Delete text and graphicsDelete one character to the left: BACKSPACE Delete one word to the left: CONTROL+BACKSPACE Delete one character to the right: DELETE Delete one word to the right: CONTROL+DELETE Cut selected text to the Clipboard: CONTROL+X Undo the last action: CONTROL+Z Cut to the Spike: CONTROL+F3
4.2 Copy and move text and graphicsCopy text or graphics: CONTROL+C Display the Clipboard: CONTROL+C, CONTROL+C Move text or graphics: F2 (then move the insertion point and press ENTER) Create AutoText: ALT+F3 Paste the Clipboard contents: CONTROL+V Paste the Spike contents: CONTROL+SHIFT+F3 Copy the header or footer used in the previous section of the document: ALT+SHIFT+R
4.3 Insert special charactersA field: CONTROL+F9 An AutoText entry: ENTER (after typing the first few characters of the AutoText entry name and when the ScreenTip appears) A line break: SHIFT+ENTER A page break: CONTROL+ENTER A column break: CONTROL+SHIFT+ENTER An optional hyphen: CONTROL+HYPHEN A non-breaking hyphen: CONTROL+SHIFT+HYPHEN A non-breaking space: CONTROL+SHIFT+SPACEBAR The copyright symbol: ALT+CONTROL+C The registered trademark symbol: ALT+CONTROL+R The trademark symbol: ALT+CONTROL+T An ellipsis: ALT+CONTROL+PERIOD
5 Select text and graphicsHolding down SHIFT and pressing the key that moves the insertion point.
5.1 Select textOne character to the right: SHIFT+RIGHT ARROW One character to the left: SHIFT+LEFT ARROW To the end of a word: CONTROL+SHIFT+RIGHT ARROW To the beginning of a word: CONTROL+SHIFT+LEFT ARROW To the end of a line: SHIFT+END To the beginning of a line: SHIFT+HOME One line down: SHIFT+DOWN ARROW One line up: SHIFT+UP ARROW To the end of a paragraph: CONTROL+SHIFT+DOWN ARROW To the beginning of a paragraph: CONTROL+SHIFT+UP ARROW One screen down: SHIFT+PAGE DOWN One screen up: SHIFT+PAGE UP To the beginning of a document: CONTROL+SHIFT+HOME To the end of a document: CONTROL+SHIFT+END To the end of a window: ALT+CONTROL+SHIFT+PAGE DOWN To include the entire document: CONTROL+A To a vertical block of text: CONTROL+SHIFT+F8, and then use the arrow keys; press ESCAPE to cancel selection mode To a specific location in a document: F8+ARROW keys; press ESCAPE to cancel selection mode
5.2 Select text and graphics in a tableSelect the next cell's contents: TAB Select the preceding cell's contents: SHIFT+TAB Extend a selection to adjacent cells: Hold down SHIFT and press an arrow key repeatedly Select a column: Highlight the column's top or bottom cell. Hold down SHIFT and press the UP ARROW or DOWN ARROW key repeatedly Extend a selection (or block): CONTROL+SHIFT+F8, and then use the arrow keys; press ESCAPE to cancel selection mode Reduce the selection size: SHIFT+F8 Select an entire table: ALT+5 on the numeric keypad (with NUM LOCK off)
5.3 Extend a selectionTurn extend mode on: F8 Select the nearest character: F8, and then press LEFT ARROW or RIGHT ARROW Increase the size of a selection: F8 (press once to select a word, twice to select a sentence, and so forth) Reduce the size of a selection: SHIFT+F8 Turn extend mode off: ESCAPE
6 Move the insertion pointOne character to the left: LEFT ARROW One character to the right: RIGHT ARROW One word to the left: CONTROL+LEFT ARROW One word to the right: CONTROL+RIGHT ARROW One paragraph up: CONTROL+UP ARROW One paragraph down: CONTROL+DOWN ARROW One cell to the left (in a table): SHIFT+TAB One cell to the right (in a table): TAB Up one line: UP ARROW Down one line: DOWN ARROW To the beginning of a line: HOME To the end of a line: END To the top of the window: ALT+CONTROL+PAGE UP To the end of the window: ALT+CONTROL+PAGE DOWN Up one screen (scrolling): PAGE UP Down one screen (scrolling): PAGE DOWN To the top of the previous page: CONTROL+PAGE UP To the top of the next page: CONTROL+PAGE DOWN To the beginning of a document: CONTROL+HOME To the end of a document: CONTROL+END To a previous revision: SHIFT+F5 To the location of the insertion point when the document was last closed: SHIFT+F5
6.1 Move around in a tableNext cell in a row: TAB Previous cell in a row: SHIFT+TAB First cell in a row: ALT+HOME Last cell in a row: ALT+END First cell in a column: ALT+PAGE UP Last cell in a column: ALT+PAGE DOWN Previous row: UP ARROW Next row: DOWN ARROW
7 Insert paragraphs and tab characters in a tableNew paragraphs in a cell: ENTER Tab characters in a cell: CONTROL+TAB
8 Keys for working with documents
8.1 Create, view, and save documentsCreate a new document of the same type as the current or most recent document: CONTROL+N Open a document: CONTROL+O Close a document: CONTROL+W Split the document window: ALT+CONTROL+S Remove the document window split: ALT+SHIFT+C Save a document: CONTROL+S
8.2 Find, replace, and browse through textFind text, formatting, and special items: CONTROL+F Repeat find (after closing Find and Replace window): ALT+CONTROL+Y Replace text, specific formatting, and special items: CONTROL+H Go to a page, bookmark, footnote, table, comment, graphic, or other location: CONTROL+G Go back to a page, bookmark, footnote, table, comment, graphic, or other location: ALT+CONTROL+Z Browse through a document: ALT+CONTROL+HOME
8.3 Undo and redo actionsCancel an action: ESCAPE Undo an action: CONTROL+Z Redo or repeat an action: CONTROL+Y
8.4 Switch to another viewSwitch to print layout view: ALT+CONTROL+P Switch to outline view: ALT+CONTROL+O Switch to normal view: ALT+CONTROL+N Move between a master document and its subdocuments: CONTROL+\
9 Keys for reviewing documentsInsert a comment: ALT+CONTROL+M Turn track changes on or off: CONTROL+SHIFT+E Go to the beginning of a comment: HOME Go to the end of a comment: END Go to the beginning of the list of comments: CONTROL+HOME Go to the end of the list of comments: CONTROL+END
10 Keys for working with references, footnotes, and endnotesMark a table of contents entry: ALT+SHIFT+O Mark a table of authorities entry: ALT+SHIFT+I Mark an index entry: ALT+SHIFT+X Insert a footnote: ALT+CONTROL+F Insert an endnote: ALT+CONTROL+D
11 Keys for working with a document outline (in outline view only)Promote a paragraph: ALT+SHIFT+LEFT ARROW Demote a paragraph: ALT+SHIFT+RIGHT ARROW Demote to body text: CONTROL+SHIFT+N Move selected paragraphs up: ALT+SHIFT+UP ARROW Move selected paragraphs down: ALT+SHIFT+DOWN ARROW Expand text under a heading: ALT+SHIFT+PLUS SIGN Collapse text under a heading: ALT+SHIFT+MINUS SIGN Expand or collapse all text or headings: ALT+SHIFT+A or the asterisk (*) key on the numeric keypad Hide or display character formatting: The slash (/) key on the numeric keypad Show the first line of body text or all body text: ALT+SHIFT+L Show all headings with the Heading 1 style: ALT+SHIFT+1 Show all headings up to Heading n: ALT+SHIFT+N
12 Keys for performing a mail mergeTo use these keystrokes, you must first set up a main document for a mail merge. While using the Mail Merge command: Preview a mail merge: ALT+SHIFT+K Merge a document: ALT+SHIFT+N Print the merged document: ALT+SHIFT+M Edit a mail-merge data document: ALT+SHIFT+E Insert a merge field: ALT+SHIFT+F
13 Keys for working with Web pagesInsert a hyperlink: CONTROL+K Go back one page: ALT+LEFT ARROW Go forward one page: ALT+RIGHT ARROW Refresh: F9
14 Keys for using the Office AssistantTo perform most of the following actions, the Office Assistant must be turned on and visible. How to show the Office Assistant. Display the Assistant balloon.: F1, if the Assistant is showing Select a Help topic from the list the Assistant displays.: ALT+number (ALT+1 is the first topic, ALT+2 is the second, and so on) See more Help topics.: ALT+DOWN ARROW See previous Help topics.: ALT+UP ARROW Close an Assistant message or a tip.: ESCAPE to select Microsoft Word Help then the SPACEBAR to show the Assistant or turn off Help with the wizard, Show the Assistant in a wizard, or turn off Help with the wizard.: TAB (if a wizard is showing)
15 Keys for windows and dialog boxes
15.1 Move in or among document and program windowsSwitch to the next program or Microsoft Word document window: ALT+TAB Switch to the previous program or Word document window: ALT+SHIFT+TAB Show the Microsoft Windows Start menu: CONTROL+ESCAPE Close the active document window: CONTROL+W Restore the size of the active document window after you've maximized the window: CONTROL+F5 Switch to the next Word document window: CONTROL+F6 Switch to the previous Word document window: CONTROL+SHIFT+F6 Carry out the Move command when the document window isn't maximized (document icon menu, menu bar): CONTROL+F7, press arrow keys, and then press ENTER Carry out the Size command when the document window isn't maximized (document icon menu, menu bar): CONTROL+F8, press arrow keys, and then press ENTER Maximize the document window or restore the window to its previous size and location: CONTROL+F10
15.2 Move around in a dialog boxSwitch to the next tab in a dialog box: CONTROL+TAB or CONTROL+PAGE DOWN Switch to the previous tab in a dialog box: CONTROL+SHIFT+TAB or CONTROL+PAGE UP Move to the next option or option group: TAB Move to the previous option or option group: SHIFT+TAB Move between options in the selected list or between some options in a group of options: Arrow keys Perform the action assigned to the selected button; select or clear the check box: SPACEBAR In the selected list, move to the next option that starts with the letter you type: Letter key Select the option or select or clear the check box next to the letter underlined in the option name: ALT+letter key Open the selected list: ALT+DOWN ARROW (when a list is selected) Close the selected list: ESCAPE (when a list is selected) Perform the action assigned to the default button in the dialog box: ENTER Cancel the command and close the dialog box: ESCAPE
15.3 Move around or select text in a text boxMove to the beginning of the line: HOME Move to the end of the line: END Move one character to the left or right: LEFT ARROW or RIGHT ARROW Move one word to the left or right: CONTROL+LEFT ARROW or CONTROL+RIGHT ARROW Select from the insertion point to the beginning of the line: SHIFT+HOME Select from the insertion point to the end of the line: SHIFT+END Select or cancel the selection of one character to the left: SHIFT+LEFT ARROW Select or cancel the selection of one character to the right: SHIFT+RIGHT ARROW Select or cancel the selection of one word to the left: CONTROL+SHIFT+LEFT ARROW Select or cancel the selection of one word to the right: CONTROL+SHIFT+RIGHT ARROW
16 Keys for working with the Open and Save As dialog boxesDisplay the Open dialog box: CONTROL+F12 Display the Save As dialog box: F12 Go to the previous folder: ALT+1 Open the folder up one level from the open folder (Up One Level button): ALT+2 Closes the dialog box and opens your World Wide Web search page (Search the Web button): ALT+3 Delete the selected folder or file (Delete button): ALT+4 Create a new subfolder in the open folder (Create New Folder button): ALT+5 Switch between List, Details, Properties, and Preview views (click the arrow next to Views): ALT+6 Show the Tools menu (Tools button): ALT+7 Update the files visible in the Open or Save As dialog box (File menu): F5
17 Keys for toolbarsMake the menu bar active: F10 Select the next or previous toolbar: CONTROL+TAB or CONTROL+SHIFT+TAB Select the next or previous button or menu on the toolbar: TAB or SHIFT+TAB (when a toolbar is active) Open the menu: ENTER (when a menu on a toolbar is selected) Perform the action assigned to a button: ENTER (when a button is selected) Enter text in a text box: ENTER (when the text box is selected) Select the option you want: ENTER (when a drop-down list box is selected) Move through options in a menu or drop-down list: Arrow keys
18 Keys for sending e-mailUse the
following keys (if you are e-mailing a document or a message) when the e-mail header is active. Send the active document or message: ALT+S Open the Address Book: CONTROL+SHIFT+B Check the names on the To, Cc and Bcc lines against the Address Book: ALT+K Open the Address Book in the To field: ALT+. (period) Opens the Address Book in the Cc field: ALT+C Open the Address Book in the Bcc field: ALT+B Go to the Subject field: ALT+J Open the Microsoft Outlook Message Options dialog box (in a message, View menu, Options command): ALT+P Create a message flag: CONTROL+SHIFT+G Select the next box in the e-mail header or the body of the document or message when the last box in the e-mail header is active: TAB Select the previous field or button in the e-mail header: SHIFT+TAB CommentsWhich key is used to remove the character before the insertion point?To delete text to the left of the insertion point, press the Backspace key on your keyboard. To delete text to the right of the insertion point, press the Delete key on your keyboard.
Which key is used to remove the character before the insertion point quizlet?Often abbreviated as Del, the Delete key is used to remove characters and other objects. On PCs, the Delete key generally removes the character immediately under the cursor (or to the right of the insertion point), or the highlighted text or object.
Which of the following shortcuts inserts a page break at the insertion point?To insert a page break, press Ctrl+Enter.
Are you supposed to press the Enter key when the insertion point reaches the right margin?As you enter text in the Word document window, you must press the ENTER key when the insertion point reaches the right margin. Word provides an Undo button that can be used to cancel the most recent command or action.
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