An accounting transaction is a business activity or event that causes a measurable change in the accounting equation. An exchange of cash for merchandise is a transaction. Merely placing an order for goods is not a recordable transaction because no exchange has taken place. In the coming sections, you will learn more about the different kinds of financial statements accountants generate for businesses. Show
In the previous section we described specific types of accounts that business activities fall into, namely:
These are the building blocks of the basic accounting equation. The accounting equation is: ASSETS = LIABILITIES + EQUITY For Example: A sole proprietorship business owes $12,000 and you, the owner personally invested $100,000 of your own cash into the business. The assets owned by the business will then be calculated as: $12,000 (what it owes) + $100,000 (what you invested) = $112,000 (what the company has in assets) Assets=Liabilities + Equity112,000=12,000100,000In a sole-proprietorship, equity is actually Owner’s Equity. If the business in question is a corporation, equity will be held by stockholders, which uses stockholder’s equity but the basic equation is the same: ASSETS = LIABILITIES + EQUITY For Example: A business owes $35,000 and stockholders (investors) have invested $115,000 by buying stock in the company. The assets owned by the business will then be calculated as: $35, 000 (what it owes) + $115,000 (what stockholders invested) = $150,000 (what the company has in assets) Since each transaction affecting a business entity must be recorded in the accounting records based on a detailed account (remember, file folders and the chart of accounts from the previous section), analyzing a transaction before actually recording it is an important part of financial accounting. An error in transaction analysis could result in incorrect financial statements. To further illustrate the analysis of transactions and their effects on the basic accounting equation, we will analyze the activities of Metro Courier, Inc., a fictitious corporation. Refer to the chart of accounts illustrated in the previous section. 1. Owners invested cash Metro Courier, Inc., was organized as a corporation on January 1, the company issued shares (10,000 shares at $3 each) of common stock for $30,000 cash to Ron Chaney, his wife, and their son. The $30,000 cash was deposited in the new business account. Transaction analysis:
Let’s check the accounting equation: Assets $30,000 = Liabilities $0 + Equity $30,000 2. Purchased equipment for cash Metro paid $ 5,500 cash for equipment (two computers). Transaction analysis:
Balance:24,5005,50030,000 Let’s check the accounting equation: Assets $30,000 (Cash $24,500 + Equipment $5,500) = Liabilities $0 + Equity $30,000 3. Purchased truck for cash Metro paid $ 8,500 cash for a truck. Transaction analysis:
Let’s check the accounting equation: Assets $30,000 (Cash $16,000 + Equipment $5,500 + Truck $8,500) = Liabilities $0 + Equity $30,000 4. Purchased supplies on account. Metro purchased supplies on account from Office Lux for $500. Transaction analysis:
Let’s check the accounting equation: Assets $30,500 (Cash $16,000+ Supplies $500 + Equipment $5,500 + Truck $8,500) = Liabilities $500 + Equity $30,000 5. Making a payment to creditor. Metro issued a check to Office Lux for $300 previously purchased supplies on account. Transaction analysis:
Let’s check the accounting equation: Assets $30,200 (Cash $15,700 + Supplies $500 + Equipment $5,500 + Truck $8,500) = Liabilities $200 + Equity $30,000 6. Making a payment in advance. Metro issued a check to Rent Commerce, Inc. for $1,800 to pay for office rent in advance for the months of February and March. Transaction analysis (to save space we will look at the effects of each of the remaining transactions only):
The only account balances that changed from transaction 5 are Cash and Prepaid Rent. All other account balances remain unchanged. The new accounting equation would be: Assets $30,200 (Cash $13,900 + Supplies $500 + Prepaid Rent $1,800 + Equipment $5,500 + Truck $8,500) = Liabilities $200 + Equity $30,000 7. Selling services for cash. During the month of February, Metro Corporation earned a total of $50,000 in revenue from clients who paid cash. Transaction analysis:
Wait a minute…the accounting equation is ASSETS = LIABILITIES + EQUITY and it does not have revenue or expenses…where do they fit in? Revenue – Expenses equals net income. Net Income is added to Equity at the end of the period. Assets $80,200 (Cash $63,900 + Supplies $500 + Prepaid Rent $1,800 + Equipment $5,500 + Truck $8,500)= Liabilities $200)+ Equity $80,000 (Common Stock $30,000 + Net Income $50,000). Note: This does not mean revenue and expenses are equity accounts! 8. Selling services on credit. Metro Corporation earned a total of $10,000 in service revenue from clients who will pay in 30 days. Transaction analysis:
Remember, all other account balances remain the same. The only changes are the addition of Accounts Receivable and an increase in Revenue. Assets $90,200 (Cash $63,900 + Accounts Receivable $10,000 + Supplies $500 + Prepaid Rent $1,800 + Equipment $5,500 + Truck $8,500)= Liabilities $200 + Equity $90,000 (Common Stock $30,000 + Net Income $60,000). 9. Collecting accounts receivable. Metro Corporation collected a total of $5,000 on account from clients who owned money for services previously billed. Transaction analysis:
Assets $90,200 (Cash $68,900 + Accounts Receivable $5,000 + Supplies $500 + Prepaid Rent $1,800 + Equipment $5,500 + Truck $8,500)= Liabilities $200 + Equity $90,000 (Common Stock $30,000 + Net Income $60,000). 10. Paying office salaries. Metro Corporation paid a total of $900 for office salaries. Transaction analysis:
Remember, net income is calculated as Revenue – Expenses and is added to Equity. The new accounting equation would show: Assets $89,300 (Cash $68,000 + Accounts Receivable $5,000 + Supplies $500 + Prepaid Rent $1,800 + Equipment $5,500 + Truck $8,500)= Liabilities $200 + Equity $89,100 (Common Stock $30,000 + Net Income $59,100 from revenue of $60,000 – expenses $900). 11. Paying utility bill. Metro Corporation paid a total of $1,200 for utility bill. Transaction analysis:
Click Transaction analysis to see the full chart with all transactions. The final accounting equation would be: Assets $88,100 (Cash $66,800 + Accounts Receivable $5,000 + Supplies $500 + Prepaid Rent $1,800 + Equipment $5,500 + Truck $8,500) = Liabilities $200 + Equity $87, 900 (Common Stock $30,000 + Net Income $57,900 from revenue of $60,000 – salary expense $900 – utility expense $1,200). Answer the following questions about the accounting equation. Remember to rate your confidence to check your answer: Maybe? Probably. Definitely! When a company pays utilities in cash the transaction is recorded as?When a company pays utilities of $1,820 in cash, the transaction is recorded as: debit utilities expense $1,820, credit cash $1,820.
When a company pays utilities of $1760 in cash the transaction is recorded as?When a company pays utilities of $1,760 in cash, the transaction is recorded as: Debit utilities expense $1,760, credit cash $1,760.
When a company pays utilities of $1850 in cash the transaction is recorded as?When a company pays utilities of $1,850 in cash, the transaction is recorded as: Debit utilities expense $1,850, credit cash $1,850.
When a company pays utilities of $1830 in cash the transaction is recorded as?When a company pays utilities of $1,830 in cash, the transaction is recorded as: Debit utilities expense $1,830, credit cash $1,830.
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