Learning Objectives
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Opening a New DocumentYou can open Word from the Start menu (or the Applications folder on a Mac) by clicking on the Word icon. The Word icon comes in a variety of forms depending on your OS and version of Word, but it always features the color blue and the letter W.
When you open Word, some versions of Word may take you straight to a new blank document. Newer versions such as Word 2016 will take you to a menu called backstage view to choose to open a new blank document or open a new document from a template. If you already have a file open in Word, you can create a new document by clicking File>New. You can also use the shortcut Ctrl+N (Command+N for Mac). To open a blank document, double-click the blank document option. Practice QuestionPractice QuestionOverview of Word ControlsWe will cover what many of these buttons and toolbars do in the pages to come. In the meantime, here is a general overview of what you can see in the program. Many of these features are also in other Office products like Excel and PowerPoint, so it’s a good idea to get a handle of the terminology. The Word window has three main sections: the ribbon, the document, and the status bar. RibbonThe ribbon is at the top of the Word window and includes the window title bar. The ribbon below is for Word 2016. If you have a different version, your ribbon may not look exactly the same. However, most features will look similar and be near a similar area. If you have a different version of Word and you cannot find the feature you need, run a web search for where is feature/button word version, replacing feature/button with the feature or button you are trying to find and version with your version number. For example, if you are using Word 2010 and can’t find the controls for adding a column, run a web search for where is column word 2010.
Status BarThe status bar is at the bottom of the Word window. Again, your status bar may look different or not even be visible, but here is an explanation of what many icons on the status bar mean.
To customize the status bar, right-click on it to see a dialog menu that allows you to check and uncheck tools you want displayed. Which option in the Zoom group would you use to enlarge the document to the width of the document window?To zoom a document in Word by using the Zoom slider in the Status Bar, click and drag the slider bar to the left or right to decrease or increase the magnification. Alternatively, click the “+” or “-” symbols next to the Zoom slider to increase or decrease the magnification.
Which element of the Word program window displays information about the current document such as number of pages and also includes the view and zoom button?The status bar is a located at the bottom of the document window in Microsoft Word. It provides information about the current state of what you are viewing in the window. Page number Page number the cursor is located on.
Which element of the Word program window contains buttons for saving a document and for undoing?Quick Access Toolbar
By default, it includes the Save, Undo, and Redo commands.
Which feature can you use to highlight all instances of a Word in a document?In Word, you can select all text in a document (Ctrl+A), or select specific text or items in a table by using the mouse or keyboard.
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