For a project manager launching a new project is always connected with tension. So that everything goes smoothly, they should have a high proficiency level in project management knowledge areas and process groups. Show
In this article, you’ll learn about PMBOK 10 knowledge areas and PMBOK 5 process groups, how they differ, and how to implement them in practice. This will help project managers to: ✅ organize project parts into a logical structure
with progressive steps; 10 Project Management Knowledge AreasThere are 10 major knowledge areas of project management. These areas of knowledge are recognized and accepted by most of the world’s project managers. All because they were determined and described in detail by the Project Management Institute (PMI), the world’s leading association, in their PMBOK Guide, one of the more influential documents in the project management field.
Each of PMBOK knowledge areas covers different parts of a project and involves several project management processes. They determine the processes’ requirements, tools, techniques, and outcomes for every process presented in a project. Now, let’s dive a little deeper into the PMBOK knowledge areas. 1. Project Integration ManagementThis area covers all PM activities from project initiation to closure. It helps to link processes and tasks together. This creates a single, coherent project lifecycle. Project Integration Managementcovers the following:
2. Project Scope ManagementProject Scope Management defines the scope of work to complete during the project. It’s essential as it sets boundaries to the amount of work that can be included in one project. This prevents the addition of unauthorized or unnecessary tasks. Also, it helps avoid going over budget. It includes the following processes:
3. Project Schedule ManagementProject schedule management is one of the most sophisticated among all the knowledge areas. It requires a lot of pre-preparation. A project manager has to define project tasks first and after create a schedule where they mark the starting and finishing dates. Moreover, the project plan and timetable often change. That’s why a project management schedule needs frequent revisions and stakeholders’ approval. Project Schedule Management includes:
4. Project Cost ManagementGet to know the ins and outs of estimation of the project budget. This knowledge area provides effective estimation techniques that help to define the sums you need to spend on your project. By doing so, you ensure that project owners and stakeholders stay satisfied with the amounts they need to spend on product development. Project Cost Management involves:
5. Project Quality ManagementProject Quality Management heavily depends on Project Time and Project Cost knowledge areas. The more the time and budget, the better the quality. Therefore, the deliverable quality level should be defined at the stage of project planning and a project manager should specify it in the overall project management plan. Project Quality Management includes:
6. Project Resource ManagementProject Resource Management includes people, equipment, facilities, and others to ensure successful project fulfillment. However, equipment and budgeting play an essential role in project performance. The project team is the key factor that often determines the time and money spent on a project and influences the deliverable quality level. That’s why it’s particularly important to focus on the team when planning your project resources. Project Resource Management includes:
7. Project Communication ManagementWhen you develop your project plan, you need to establish a policy on how the project stakeholders shall communicate during the project execution, and in case of its changing. It’s important to develop the communication rules for stakeholders to get in touch quickly once there appear unforeseen issues. For successful project communication, a project manager should perform the following activities:
8. Project Risk ManagementProject risks are often hidden and can’t be seen at a mere glance. That’s why to ensure successful project execution and minimize unexpected issues, project managers should perform a deep analysis of possible risks. To estimate project risks successfully, a project manager should carry out these tasks:
9. Project Procurement ManagementNot every project requires the procurement of outside subcontractors to speed up the project development or involve niche specialists. However, if you feel the necessity to add an extra workforce to the project, you’ll need a set of clear steps on how to do it. It’ll minimize the possibility to exceed the budget or time limits. This keeps your project within the boundaries of your project plan. For effective project procurement, a project manager should perform the following activities:
10. Project Stakeholder ManagementStakeholders’ management is a fundamental part of any project. They initiate the project, identify product requirements, model project processes, estimate the project outcomes, and declare project success. Each stakeholder has a set of functions in a project. Therefore, a project manager should establish these roles and responsibilities. It’s important to set the rules for stakeholders so that they effectively interact and add value to the successful project development. That’s why a project manager should perform these activities:
PMBOK project management knowledge areas sort 49 project processes into logical groups, facilitating their selection for a project. As a project manager, you don’t need to pick up all of them. The number of processes you choose depends on the individual characteristics of each project. They can be determined by the scope of the project, budget, time, resources involved, and other factors. Once you’ve decided which project processes you want to include in your project, you need to make them work. You can do it with PMBOK process groups. They line the processes upon the timeline, making it easier to understand which process you should start, move forward, and finish your project with. 5 PMBOK Process GroupsWhile knowledge management areas are implemented more theoretically and used to better define and understand project management processes, PMBOK process groups outline the practical approach to project organization. They represent consecutive stages on a timeline your project walks through with its development. PMBOK process groups work like this:
Any given project passes through all these stages. However, the project processes inside each stage can vary. You can learn more about PMBOK process groups here: PMBOK Knowledge Areas VS Process Groups: What’s the Difference?As you already know, PMBOK knowledge areas cover the theoretical part of project management, and process groups have practical stages that every project undergoes. Knowledge areas are vertical and occur at any time during a project, while process groups are horizontal and time-dependent. For you to easier understand how it works here is a table that shows how PMBOK knowledge areas and process groups correlate:
PM Knowledge Areas: Wrap UpProject management knowledge areas are an important realm of knowledge every project manager should be acquainted with. These areas help to systemize and prioritize project management processes, resulting in successful project execution. However, project management areas relate to a theoretical part of project management. They can be traced in practical implementation in 5 PMBOK process groups. These groups show how a project develops on a timeline, passing through all the project management stages. Each project management stage involves its own project management processes which are, in turn, defined by the PMBOK knowledge areas. We, at Everhour, hope that the project management knowledge areas have become a bit clearer to you and you can put this knowledge into practice. We wish all your projects to be a success! What are the two initiating processes in project management?The initiating phase of the project life cycle consists of two separate processes: the project charter and stakeholder register. This phase is to determine the vision for your project, document what you hope to accomplish through a business case, and secure approvals from a sanctioning stakeholder.
What is the knowledge areas of project management?Project management knowledge areas coincide with the process groups, which are project initiation, project planning, project execution, monitoring and controlling, and project closing. These are the chronological phases that every project goes through.
What are 5 process areas of project management as per PMI?The PMBOK® Guide organizes the Project Management Processes in five groups: initiating processes, planning processes, executing processes, controlling processes and closing processes.
Which of the following is a knowledge area of the Pmbok?This PMBOK knowledge area has four processes. These are: identifying stakeholders, planning stakeholder management, managing stakeholder management, and controlling stakeholder management.
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